Professional banquet event orders, in minutes.
BEO HQ turns your event details into a clean, branded BEO, plus the proposal, contract, invoice, and quote that go with it. It's built for caterers and planners who've outgrown the Word template but don't need a $300-a-month platform.
- No credit card to start
- Undercuts $83–300/mo platforms
- Your data, exportable anytime
Evergreen Catering
events@evergreen.co
BEO
#BEO-0042
Harper & Ellis Wedding
Date
Sat, Aug 15
Guests
120
Venue
Rosewood Barn
✓ Generated in 4 min
Build a real BEO right now
Fill in the details and generate a clean, print-ready PDF. No signup. A free account removes the watermark and saves everything for next time.
Menu & line items
One row per menu item or charge. Set the price, then pick how it multiplies: /guest uses your guest count, /item uses the quantity, and flat is a one-time charge. The math shows under each row.
120 guests × $14.00 = $1,680.00
120 guests × $9.00 = $1,080.00
120 guests × $46.00 = $5,520.00
120 guests × $32.00 = $3,840.00
One flat charge of $850.00
- Guests
- 120
- Subtotal
- $12,970.00
- Service (20%)
- $2,594.00
- Tax (8.25%)
- $1,284.03
- Total
- $16,848.03
- Per guest
- $140.40
- Balance due
- $14,848.03
Free PDF · no signup · watermarked footer
Want it watermark-free with saved clients & menus?
Start free accountBetter than the Word template. Cheaper than the platform.
Word, Excel & Canva
Free, but painful
- Reformat every single event
- No saved clients, menus or venues
- Manual math, so mistakes cost money
- No e-signature or share links
BEO HQ
$0 free · $19–39/mo
- Branded BEO in minutes, duplicate-last-event
- Reusable clients, venues & menu library
- Automatic totals, tax & deposits
- E-signature, share links, QuickBooks export
Full venue platforms
$83–300/mo · ~$3k/yr
- Priced for venues, not small caterers
- Buy a whole CRM to make a document
- Setup fees and add-on nickel-and-diming
- Steep learning curve
$0
a full year of BEO HQ Starter
$0
a year of a typical $99/mo platform
$0
what you keep every year by switching
You don't need a platform. You need the paperwork done.
Every other tool wants to be your all-in-one system: CRM, lead pipeline, task manager, payment processor. You end up paying for a platform and living inside it. BEO HQ does one job. One event record in, every document out: the BEO, the proposal, the contract, the invoice, the kitchen sheet, the packing list.
And watch the “free” platforms closely: they make their money on payment processing. Perfect Venue's free plan, for one, takes 4.8% plus 30¢ per transaction. A caterer moving $200,000 a year through those rails hands over roughly $9,600 in fees. BEO HQ never touches your money. Keep your own payment setup and keep the margin.
The yearly math on $200k of events
Based on Perfect Venue's published free-plan processing rate of 4.8% + 30¢ per transaction. BEO HQ charges a flat subscription and never processes your payments.
One event in. Every document out.
Enter the details once and generate any document, consistently branded, with the math always done right.
Branded BEO PDFs
Clean, print-ready banquet event orders your kitchen and client can both read. Three layouts, your logo, your colors.
Proposals that win
Turn an inquiry into a polished, menu-and-pricing proposal in a click. No more reformatting a Word file.
Contracts + e-signature
Send a catering contract with clear terms and capture a typed or drawn signature with a full audit trail.
Invoices & quotes
Deposits, balances, service charge and tax handled automatically. Export to QuickBooks or CSV.
Reusable menu library
Build your menu once, with courses, per-person or per-item pricing, and dietary and allergen flags, then reuse it forever.
Saved clients & venues
Every client, venue, and room setup is one click away on the next event. No retyping addresses.
Duplicate last event
Repeat formats are the norm in catering. Clone a past event and tweak it. It's the time-saver you'll reach for every week.
Shareable approval links
Send a link the client can view, approve, and sign. No printing, scanning, or email attachments.
Calendar & statuses
See every event by date and stage, from inquiry to proposal to booked to completed, with running totals.
From inquiry to signed in three steps
Set up once
Add your business, then your clients, venues, and menu library. It takes a few minutes and you never do it again.
Build the event
Fill in the details, or duplicate a past event, and BEO HQ calculates service charge, tax, deposits, and balance for you.
Generate & send
Export a branded BEO, proposal, contract, invoice, or quote as a PDF, or share a link the client can sign.
What it looks like once you're in
No CRM maze. A dashboard that answers “what's this week,” a builder that shows its math, and every document's status at a glance.
This week
3 events in the next 7 days
2 docs awaiting response
Upcoming events
7
Booked
4
Reyes anniversary dinner
Sat · 60 guests
Linden Corp lunch
Tue · 45 guests
Menu & line items
Add item120 guests × $42.00 = $5,040.00
120 guests × $28.00 = $3,360.00
BEO #0042
Reyes anniversary dinner
Proposal #0018
Linden Corp lunch
Invoice #0067
Reyes anniversary dinner
Every catering document you send
Start free. Go unlimited for $19.
Every plan undercuts the platforms. Free gets you a real BEO today. Starter unlocks unlimited watermark-free documents and your reusable library. Pro adds e-signature, share links, custom branding, and your whole team at no per-seat cost. Paid plans carry a 30-day money-back guarantee on your first subscription.
Free
$0
1 BEO + invoice
Starter
$19
Unlimited
Pro
$39
+ e-sign
Frequently asked
Make your first BEO in the next five minutes
Free to start. No credit card. Keep every client, venue, and menu for next time.