BEO HQ vs Tripleseat
Tripleseat is the established event-management platform for restaurants, hotels, and multi-room venues; BEO HQ is a focused document generator for BEOs, proposals, contracts, invoices, and quotes.
Tripleseat is the name most people in this category know, and it earned that position. It runs the full booking pipeline for restaurants, hotels, and venues: lead capture, a sales CRM, event documents, reporting, and a deep bench of integrations. If you manage a venue with multiple rooms, a sales team working leads, and revenue targets to report on, it is a serious platform and it is built for exactly that.
The thing to know before you start is that Tripleseat does not publish prices. Its pricing page invites you to book a 30-minute call for a customized quote, so the number depends on your venue count, team size, and lead volume. BEO HQ goes the other direction: $19 to $39 per month, listed on the site, no sales call, no setup fee. It generates the five documents catering work runs on from one event record. This page is about which of those two shapes actually fits how you work.
| Feature | BEO HQ | Tripleseat |
|---|---|---|
| Monthly price | $19 to $39, published | Not published, custom quote |
| How you get a price | It is on the pricing page | 30-minute pricing call |
| Free tier | 1 watermarked BEO + 1 invoice | None advertised |
| Try before you talk to sales | Yes, ungated BEO builder | Demo request first |
| Setup fees | None | Discussed in the quote |
| BEO generation | Core feature | Included in platform |
| Proposals, contracts, e-sign | Yes, on Pro ($39) | Yes, built in |
| Sales CRM and lead pipeline | Not included, by design | Yes, the core of it |
| Reporting and forecasting | Not included | Yes, extensive |
| Integrations | QuickBooks and CSV export | Large integration catalog |
| Time to first document | Minutes, no account needed | After demo and onboarding |
| Best for | Caterers who need documents | Venues running a sales pipeline |
Choose Tripleseat if...
- You run a venue, hotel, or restaurant group where inbound leads need to be tracked, assigned, and forecast, not just documented.
- You have multiple rooms or locations and need one system the whole sales and events team works inside.
- You need deep integrations with your POS, PMS, or marketing stack, and reporting a general manager will actually read.
- You have the budget for an enterprise platform and someone who can own onboarding and configuration.
Choose BEO HQ if...
- You are a caterer or independent planner, and your bottleneck is producing paperwork, not managing a sales pipeline.
- You want to see the price before you talk to anyone, and you want to start today rather than after a demo.
- You need BEOs, proposals, contracts, invoices, and quotes generated from one event record, not a whole CRM to configure.
- A platform priced for a multi-room venue is more system and more money than your business needs right now.
Published pricing versus a pricing call
This is the most practical difference between the two. Tripleseat's pricing page does not list a number. It offers a customized quote and a 30-minute call, because the price genuinely depends on how many venues you run, how big your team is, and what your lead volume looks like. That is a reasonable way to sell an enterprise platform, and it also means you cannot compare it against anything until you have sat through a call.
BEO HQ costs $19 per month for Starter and $39 for Pro, and that is the whole story. Annual billing is $190 and $390, roughly two months free. There is no setup fee, no per-location pricing, and no minimum term. If you are a one-truck caterer trying to work out whether software is worth it at all, being able to answer that from the pricing page matters more than it sounds.
A platform versus a document generator
Tripleseat's value is the pipeline. An inquiry arrives, it becomes a lead, the lead gets worked, it converts to a booking, the booking produces documents, and the whole thing rolls up into reporting. The BEO is one output of a much larger system. For a venue with a sales team, that system is the point, and no document tool replaces it.
BEO HQ starts at the other end. You have the booking already, usually from a phone call or an email, and what you need is the paperwork that makes it real. One event record produces the BEO for your kitchen, the proposal for the client, the contract for signature, and the invoice for payment, without retyping the guest count four times. If lead management is not your problem, most of a platform is weight you carry and pay for.
Is BEO HQ a good Tripleseat alternative?
It depends entirely on whether you need the CRM. If you picked Tripleseat mainly to produce clean event documents and you never really used the lead pipeline or the reporting, then yes, BEO HQ does that part for a fraction of the cost and with far less to configure. That is the honest case for switching.
If your team works leads inside Tripleseat every day, or you have integrations wired into your POS and reporting your operator relies on, BEO HQ is not a replacement and pretending otherwise would waste your time. Some businesses also start here and graduate later, which is a perfectly good outcome. Use the focused tool while you are small, move to the platform when the pipeline is the problem.
Trying it without a sales call
The BEO builder on the BEO HQ landing page is ungated. You can fill in a real event and export a real PDF without creating an account, which is the fastest way to judge whether the output is good enough for your kitchen and your clients.
If it is, the free tier covers one watermarked BEO and one invoice, and Starter is $19 per month whenever you want the watermark gone. You can evaluate the whole thing in an afternoon and never speak to anyone.
See the price, then see the output
No demo, no pricing call. The BEO builder is free and ungated on the landing page, and Starter is $19 per month if the output works for your kitchen.